Office Administrator Assistant

The Office Admin Assistant will perform various routine clerical duties to support the organization. Handling invoices, updating paperwork and other documents, and performing other general office clerk duties.

Essential Duties and Responsibilities include the following. Other responsibilities w/ similar skill and work conditions as assigned.

  • Provides administrative and clerical support to the department including typing, filing, and completion of simple forms.

  • Prepare communications, such as emails, invoices, reports and other correspondence.

  • Scheduling and organizing appointments and meetings.

  • Assisting with the preparation of periodically scheduled reports

  • Organize travel by booking accommodations and reservations needs as required.

  • Books Trucks and communicates with dispatch.

  • Types reports, purchase orders, memoranda, and other documents.

  • Maintains records and follow up files of purchases, shipments, and related matters.

  • Update internal databases with order details (dates, vendors, quantities, discounts).

  • Updating paperwork, maintaining documents and word processing.

  • Recording information as needed.

  • Performs other related duties as assigned.

    Required Skills/Abilities:

  • Excellent verbal and written communication skills.

  • Experience as an office assistant or in related field.

  • Strong organizational skills and attention to detail.

  • Proficient with Microsoft Office Suite or related software.

  • Ability to work well in a fast-paced office environment.

    Education and Experience:

  • High school diploma or general education degree (GED) required, associate’s degree preferred.

  • Previous experience with administrative duties in an office setting preferred

  • Good organization, scheduling and time management skills.

    Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.

  • Frequent use of hands to handle, control, or feel objects, tools, or controls.

    Discover the best the ocean has to offer

    Northern Wind Inc.

    16 Hassey Street,
    New Bedford, MA 02740
    Phone. 508-997-0727
    Fax. 508-990-8792

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